Job Summary

Reporting to the Senior Financial Accountant, this Officer position is key to providing strategic and technical support to country offices on grant budgeting, financial management, and donor financial reporting. The role may be based in any country office within the IPA network, with a preference for central and South American locations. As a key member of the Global Finance team, the Officer will work closely with the Grants team and other global stakeholders to strengthen systems and processes for grant budgeting, invoicing, auditing, and financial forecasting, with an emphasis on automation, standardization, and continuous improvement.

The Officer will lead the donor financial reporting process, including reconciliation of budget versus actual reports, and budget restatements. The role will also oversee quality control and continuous improvements to the budget upload and budget revision processes, while providing financial guidance and support to the Grants and Programs teams throughout the post-award lifecycle. The Officer will coordinate and oversee grant audits and financial reviews, and will review and prepare complex donor invoices and financial deliverables. In addition, the Grants Finance Officer will design, test, and disseminate internal financial reports to improve monitoring of budget execution, cash flow projections, and grant-level financial forecasts. The Officer will work closely with global teams to enhance budgeting, coding, and reporting structures across NetSuite, Salesforce, and other relevant data management systems.

Responsibilities

• Prepare donor invoices and follow-up with internal stakeholders and sponsors as required to ensure timely invoicing of donors.
• Serve as liaison between Grants, Programs, and Country Finance Teams, including monitoring of grant payments to IPA Accounts Receivables, and updating reports on a monthly basis.
• Ensure post-award financial management in accordance with relevant regulations, including but not limited to financial reporting, audits, etc. in accordance with FCDO, US government and other program directives, policies, and procedures.
• Provide procedures and policy guidance and interpretation for program staffers as well as sub-grantees to ensure adherence to grant financial management procedures.
• Update Salesforce records for grants deliverables and conduct regular audits of grant deliverables due on Salesforce to keep Grants Officers and Managers informed of overdue deliverables.
• Assist with financial inquiries and preparation for annual audit review.
• Perform other duties as assigned.

Qualifications

• At least five years’ experience with a combination of financial and accounting experience.
• Bachelor’s degree in Accounting, Business Administration, Finance, or a related field.
• Knowledge of typical grant award/contractual documents such as grant agreements, subcontracts, modifications.
• Experience with international, non-profit organizations, as well as a multi-office, multi-national environment. Experience working with multiple currencies.
• Written and spoken proficiency in Spanish and English
• Experience with financial analysis, financial reporting, cash flow analysis, budget development and forecasting
  Proficiency in the use of financial software applications, databases, spreadsheets, including MS Office.
• Advanced proficiency with Microsoft Excel preferred.
• Team player with a positive attitude and ability to build strong working relationships across functions.
• Excellent customer service skills (oral and written communication) in a fast-paced environment.
• Ability to focus on technical work and ability to work on simultaneous projects.
  Strong attention to details, and excellent time management.
• Experience with Salesforce and NetSuite is a plus/added advantage.
• Demonstrated ability to improve processes and workflows.

Location

Colombia or Peru

Reports to

Senior Financial Accountant

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About IPA

Innovations for Poverty Action (IPA) is a research and policy nonprofit that discovers and advances what works to improve the lives of people living in poverty. IPA brings together researchers and decision-makers to design, rigorously evaluate, and refine these solutions and their applications, ensuring that the evidence created is used to improve the lives of people living in poverty. In recent decades, trillions of dollars have been spent on programs designed to reduce global poverty, but clear evidence of which programs succeed is rare, and when evidence does exist, decision-makers often do not know about it. IPA exists to bring together leading researchers and these decision-makers to ensure that the evidence we create leads to a tangible impact on the world. Since its founding in 2002, IPA has worked with over 600 leading academics to conduct over 1,000 evaluations in 52 countries. This research has informed hundreds of successful programs that now impact millions of individuals worldwide.

Safeguarding at IPA

At Innovations for Poverty Action (IPA), we are committed to creating a safe and respectful environment for all individuals, particularly children and vulnerable adults. As IPA adheres to strict safeguarding principles, selected candidates will be expected to adhere to the standards. By joining IPA, you become part of a team dedicated to ethical conduct, social responsibility, and meaningful impact in the fight against global poverty. Together, we work to create a better world where everyone has the opportunity to thrive with dignity and respect.