Human Resource Associate
Position Summary
The HR Associate will provide essential support in implementing HR policies and procedures, assisting in recruitment, onboarding, and employee engagement activities. This role includes managing employee records, supporting payroll and benefits administration, and ensuring compliance with HR processes. The HR Associate will also assist with performance management, staff development initiatives, and handling employee inquiries, contributing to the smooth operation of the HR department and ensuring that staff needs are met in alignment with organizational goals.
Responsibilities
HR Policy Development and Implementation 25%
- Develop and draft HR policies that align with IPA’s strategic goals and comply with local regulations.
- Ensure effective rollout of HR policies across the organization through training and communication.
- Create HR tools and resources to support the understanding and application of policies by all staff.
- Regularly update the Employee Handbook to reflect current practices, legal requirements, and organizational changes.
- Establish channels for staff to provide feedback on HR policies to foster continuous improvement.
Recruitment and Onboarding 25%
- Lead the creation and dissemination of job postings across various platforms to attract qualified candidates.
- Oversee the application review process to identify suitable candidates for interviews. - Organize and facilitate interviews, ensuring all hiring managers are prepared and informed.
- Manage the offer process, including salary discussions and contract preparation. - Develop and implement a comprehensive orientation program for new hires that highlights IPA’s values and operational procedures.
- Monitor the progress of new hires during their probationary period to ensure a smooth transition into the organization.
Performance Management 25%
- Assist managers in setting clear and measurable performance objectives for their team members.
- Coordinate the mid-year and year-end performance appraisal processes, ensuring all staff are evaluated fairly and consistently.
- Provide training and resources to staff and management on effective performance review practices.
- Advise on strategies to address underperformance and recognize outstanding performance, linking to career development opportunities.
- Implement systems for ongoing feedback to support continuous performance improvement.
Employee Relations and Compliance 25%
- Act as a resource for management on HR policies, legal compliance, and best practices in employee relations.
- Facilitate and document disciplinary actions and grievances, ensuring adherence to organizational policies and legal standards.
- Conduct thorough investigations into employee complaints or issues, maintaining confidentiality and fairness.
- Ensure timely management of employee benefits, including medical coverage and workers' compensation.
- Oversee payroll processing to ensure compliance with statutory regulations and timely payments of staff.
Qualifications
Required
Education
• Bachelor’s degree in human resource management or business administration. A master’s degree in the fields mentioned above is preferred
Work Experience
• At least 3 years of progressively responsible HR and administrative and/or programme support experience is required at the national or international level.
• Experience of providing administrative and logistical support to programme activities of for a Not-for-Profit Organizations / Programme based exposure
• Experience in human resources administration will be an added advantage.
Preferred
Language Proficiency
• Excellent command of English and strong verbal and written communication skills
• Sound command of the French Language both written and spoken
• Capability to speak the native language is an added advantage
• MS office proficiency
Reports to
Deputy Country Director
Deadline to Apply
Dec 1, 2024
Location
Rwanda IPA office
Application Instructions
About IPA
Innovations for Poverty Action (IPA) is a research and policy nonprofit that discovers and promotes effective solutions to global poverty problems. IPA brings together researchers and decision-makers to design, rigorously evaluate, and refine these solutions and their applications, ensuring that the evidence created is used to improve the lives of the world’s poor. In recent decades, trillions of dollars have been spent on programs designed to reduce global poverty, but clear evidence of which programs succeed is rare, and when evidence does exist, decision-makers often do not know about it. IPA exists to bring together leading researchers and these decision-makers to ensure that the evidence we create leads to a tangible impact on the world. Since its founding in 2002, IPA has worked with over 600 leading academics to conduct over 900 evaluations in 52 countries. This research has informed hundreds of successful programs that now impact millions of individuals worldwide.
Safeguarding at IPA
At Innovations for Poverty Action (IPA), we are committed to creating a safe and respectful environment for all individuals, particularly children and vulnerable adults. As IPA adheres to strict safeguarding principles, selected candidates will be expected to adhere to these standards. By joining IPA, you become part of a team dedicated to ethical conduct, social responsibility, and meaningful impact in the fight against global poverty. Together, we work to create a better world where everyone has the opportunity to thrive with dignity and respect.
IPA's Commitment to Diversity, Equity, & Inclusion (DEI)
As an organization, IPA is dedicated to improving the lives of the world's most vulnerable populations through evidence and policy. We also recognize how important it is for our staff to reflect the diversity of the places where we work and the communities we work with. As such, IPA is committed to hiring from a diverse pool of candidates, from a range of backgrounds, beliefs, experiences, and perspectives. We know that this makes our work stronger and more responsive to the challenges faced by those we work with and for and we encourage people from historically underrepresented groups to apply. Click here to learn more about IPA’s commitment to diversity, equity, and inclusion.
Innovations for Poverty Action is an affirmative action-equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other protected class. IPA will endeavor to make a reasonable accommodation to a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please contact us at jobs@poverty-action.org or via phone at 1-202-386-6200. The above statements are intended to describe the general nature and level of the work to be performed by the specified position. The statements are not intended to be an exhaustive list of all possible duties, tasks, and responsibilities. Management reserves the right to amend and change responsibilities to meet organizational needs as necessary. Please note that IPA will never request any form of payment from an applicant. Applicants are encouraged to confirm the information listed above with IPA prior to releasing any extensive personal information to the organization. Please direct questions to jobs@poverty-action.org. Please note that only qualified applicants will be contacted by the hiring manager