IPA is looking for an Associate Director, Executive Office to directly work with and support the Executive Director on ED-led activities, such as external representation and strategic partnerships, board management, organizational and strategic planning, and internal communications. This is a critically important role, enabling the ED to work most effectively with internal and external stakeholders and fulfill her commitments to IPA’s partners, funders, and the Board of Directors. It is a strategic and facilitative role that requires a combination of focus and flexibility, as well as a willingness to play an active, behind-the-scenes role. The role requires a highly resourceful individual with strong project management as well as strategic skills, emotional intelligence, self-motivation, and strong analytical skills.
External representation, Partnerships, and Outreach Executive Support
- Liaises with global and country teams to prioritize, plan, and leverage support for the Executive Director (ED)'s outreach activities (with PIs, donors, and partners)
- Prepares ED for external meetings by researching issues, gathering relevant information, and summarizing key talking points/action items
- Accompanies or represents the ED when needed and supporting others who participate in outreach meetings or events with needed ED follow ups
- Fosters ongoing relationships and follows up with contacts made by ED, when appropriate
- Develops and drafts ED’s written communications to share information and acknowledgement letters/follow up emails with donors, external stakeholders, and other key audiences
Board administration and relationship management
- Schedules and manages the logistics of board meetings
- Drafts board meeting agendas for the ED, based on ED’s, Board Chair’s, and other SMT members’ inputs
- Works with ED and CIO to determine documents and data analysis needed, follows up with senior staff to collect information, puts the package together and sends in a timely manner
- Works with the Board Secretary to ensure the proper record keeping of all board materials, records, etc. and supports Board Secretary in completing minutes in a timely manner
- Identifies and confirms key action items with ED, and facilitates follow up by the SMT
Organizational planning, indicators tracking, and cross functional coordination
- Supports the ED in leading the development and implementation of a new strategic plan
- Convenes, prepares for, and coordinates relevant meetings
- Compiles data from working groups, identifies key questions to be discussed
- Works with the communications team to finalize and internally communicate the document
- Liaises with global teams to collect data on key organizational indicators and complete the organizational leadership/board dashboard on a quarterly basis, sending to all leadership and board members
- Partners with the CIO and department data stewards to identify needed improvements in IPA’s data governance and processes to improve and maintain data integrity for decision-making
- Works with the ED and across teams to manage the process of developing annual team goals and reviewing progress on a quarterly basis:
- Identifies who needs to participate, and convene meetings
- Prepares and administers a survey of Country Directors to obtain feedback
- Prepares templates, compile data and communicate to relevant staff
- Convenes and follows up on SMT and cross-functional leadership meetings
- Develops the agendas for leadership meetings, attends, delivers clear summaries of action items, and ensures on time follow-up of key initiatives.
- Identifies processes and workflows to increase the efficiency of executive meetings
- Drafts communications to share key decisions and information to IPA’s staff globally
- Develops and manages the creation of internal communications and correspondences in coordination with the Communications team (including but not limited to: emails, blog posts, newsletters/quarterly update, town halls, chatter, and internal communications)
- Ensures the execution of the internal communication strategy is consistent, aligns with the wider global communications strategy, and reflects the organization’s strategic vision
- Develops innovating staff engagement channels and platforms to seek feedback from staff and provides suggestions on improving internal communications, collaboration, and organizational culture in consultation with the global HR director and the Communications team.
- Supports the ED and other SMT members with special projects as they come up
- Completes a broad variety of administrative tasks such as managing complex or sensitive scheduling (e.g. with Board members or donors), or complex travel plans
- Supports the ED in surfacing, and working on critical issues or trends developing in the organization
- Carries out any other tasks as required to facilitate ED's ability to effectively lead the organization
- Graduate degree and minimum of 5 years (7 years if no graduate degree) of people’s and/or project management experience, preferably some at IPA
- Exceptional Project management and demonstrated capacity to develop, translate, and implement practical strategies, plans, and solutions to identified issues and problems
- Demonstrated capacity of mastering complex subject matter quickly
- Excellent interpersonal skills, and ability to work well with supervisors, co-workers, and senior internal and external stakeholders
- Ability to communicate and influence effectively with a variety of decision makers/stakeholders
- Quickly builds rapport with individuals and groups and actively nurtures good relationships with people across all organizational levels and boundaries
- Ability to work effectively in a fast-paced and changing environment and to handle multiple tasks and demands, establish priorities, and work effectively in a deadline driven environment while maintaining a positive attitude
- Ability to work independently and to undertake supervisory responsibilities as needed
- Strong strategic, analytical, systems thinking, and problem-solving skills, with capacity to see the big picture while giving proper attention to detail
- Excited to learn about the challenges (and joys!) of managing a large non-profit research organization
- Willingness to get hands on and to complete a wide range of tasks to make the ED and organization more impactful
To apply click here.
Innovations for Poverty Action (IPA) is a research and policy nonprofit that discovers and promotes effective solutions to global poverty problems. IPA brings together researchers and decision-makers to design, rigorously evaluate, and refine these solutions and their applications, ensuring that the evidence created is used to improve the lives of the world’s poor. In recent decades, trillions of dollars have been spent on programs designed to reduce global poverty, but clear evidence on which programs succeed is rare, and when evidence does exist, decision-makers often do not know about it. IPA exists to bring together leading researchers and these decision-makers to ensure that the evidence we create leads to tangible impact on the world. Since its founding in 2002, IPA has worked with over 575 leading academics to conduct over 650 evaluations in 51 countries. This research has informed hundreds of successful programs that now impact millions of individuals worldwide.
Innovations for Poverty Action is an EO Employer-MF/Veteran/Disability. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other protected class. IPA will endeavor to make a reasonable accommodation to a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please contact us at firstname.lastname@example.org or via phone at 1-203-772-2216. Disclaimer: The above statements are intended to describe the general nature and level of the work to be performed by the specified position. The statements are not intended to be an exhaustive list of all possible duties, tasks, and responsibilities. Management reserves the right to amend and change responsibilities to meet organizational needs as necessary. Please note that IPA will never request any form of payment from an applicant. Applicants are encouraged to confirm the information listed above with IPA prior to releasing any extensive personal information to the organization. Please direct questions to email@example.com.
** Please note that only qualified applicants will be contacted by the hiring manager.